Gaming cafe software

Used by 15+ Indian gaming cafes

CafeSynk runs gaming cafes across India — XGT Chennai, XGT Bangalore, XGT Vellore and 15+ more. Cloud-based, GST-ready, UPI-friendly, multi-language.

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Overview

CafeSynk is a cloud-based gaming cafe management platform powering 50+ gaming cafes worldwide and 30,000+ active gamers. It includes PC and console billing (PS5, PS4, Xbox, VR, arcade), food POS with KOT printing and recipe-level inventory deduction, GST-compliant invoicing with GSTIN, UPI and Razorpay payments, a tournament platform with brackets and team registration, a customer mobile app on iOS and Android, a programmable loyalty engine, and a built-in OpenAI-powered AI assistant. CafeSynk comes in three products: CafeSynk Lite, free for Indian gaming cafes (terms and conditions apply) and USD 10 per month flat outside India; CafeSynk Biller, the standalone billing tool, free for everyone; and CafeSynk Premium, the full platform, at ₹600 per PC per month in India and USD 6 per PC per month outside India.

Why CafeSynk

  • GST-ready invoicing with HSN codes and state-aware tax slabs.
  • Multi-language menu and receipt support for Hindi, Tamil, Telugu, Kannada, Bengali, Gujarati, Marathi and more.
  • UPI built in via Razorpay (PhonePe, Google Pay, Paytm) plus offline cash, card, PayU and Stripe.

Features

Per-minute or per-hour billing for PCs and consoles. Separate balance tracking.
PC + console billing
Single order fires the kitchen ticket printer with items, modifiers and addons.
Food POS + KOT printing
Each food item links to ingredients; orders deduct stock in correct proportion.
Recipe-level inventory
iOS + Android with QR-scan PC login, food orders, tournaments, recharge.
Customer mobile app
Single-elim brackets, team registration, mobile match submission, prize pools.
Tournament platform
Night Pack, Day Pack, Happy Hours v2, 50-hour discount, Come-As-5, Group Booking.
Programmable loyalty
INR, AED, EGP, BAM, GBP, USD billing. Unicode menus including Arabic and Indic scripts.
Multi-currency, multi-language
OpenAI-powered admin assistant + customer chatbot for menu and pack queries.
CafeSynk AI
One chat room across every CafeSynk-powered cafe worldwide.
Cross-cafe global chat
Daily, weekly, monthly PDF reports of revenue, top items, churn signals.
Reports + analytics

Questions

Which Indian gaming cafes use CafeSynk?

XGT Chennai, XGT Bangalore, XGT Vellore, GGWP Udaipur, Matrix Bosnia and several others run CafeSynk for billing, food POS, tournaments and customer engagement.

Does CafeSynk support GST for all Indian states?

Yes. State-aware GST invoicing with HSN codes and applicable tax slabs is built in for all 28 Indian states.

Is there a free plan for small Indian gaming cafes?

Yes. CafeSynk Lite is free for Indian gaming cafes - seat billing, food orders, daily takings and the Windows lock client. CafeSynk Biller, the standalone billing tool, is free for everyone. The full platform, CafeSynk Premium, is ₹600 per PC per month.

Can I migrate from Gizmo or RushBee to CafeSynk?

Yes. CafeSynk has importers for user balances, menus and transaction history from these tools. Migration typically takes under one hour.

Keep reading

CafeSynk Lite is free for Indian gaming cafes (terms and conditions apply) and CafeSynk Biller is free for everyone. CafeSynk Premium, the full platform, is ₹600 per PC per month in India and USD 6 per PC per month outside India. No setup fee.

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