Gaming cafe software

CafeSynk is the cloud-based gaming cafe management platform for UK gaming cafes and esports venues — GBP billing, VAT-ready invoicing, multi-payment, tournament hosting.

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Overview

CafeSynk is a cloud-based gaming cafe management platform powering 50+ gaming cafes worldwide and 30,000+ active gamers. It includes PC and console billing (PS5, PS4, Xbox, VR, arcade), food POS with KOT printing and recipe-level inventory deduction, GST-compliant invoicing with GSTIN, UPI and Razorpay payments, a tournament platform with brackets and team registration, a customer mobile app on iOS and Android, a programmable loyalty engine, and a built-in OpenAI-powered AI assistant. CafeSynk comes in three products: CafeSynk Lite, free for Indian gaming cafes (terms and conditions apply) and USD 10 per month flat outside India; CafeSynk Biller, the standalone billing tool, free for everyone; and CafeSynk Premium, the full platform, at ₹600 per PC per month in India and USD 6 per PC per month outside India.

Why CafeSynk

  • GBP multi-currency billing with VAT-ready invoicing.
  • Stripe + open-banking + offline cash payment methods.
  • Customer mobile app on iOS and Android with QR-scan login and in-app recharge.

Features

Per-minute or per-hour billing for PCs and consoles. Separate balance tracking.
PC + console billing
Single order fires the kitchen ticket printer with items, modifiers and addons.
Food POS + KOT printing
Each food item links to ingredients; orders deduct stock in correct proportion.
Recipe-level inventory
iOS + Android with QR-scan PC login, food orders, tournaments, recharge.
Customer mobile app
Single-elim brackets, team registration, mobile match submission, prize pools.
Tournament platform
Night Pack, Day Pack, Happy Hours v2, 50-hour discount, Come-As-5, Group Booking.
Programmable loyalty
INR, AED, EGP, BAM, GBP, USD billing. Unicode menus including Arabic and Indic scripts.
Multi-currency, multi-language
OpenAI-powered admin assistant + customer chatbot for menu and pack queries.
CafeSynk AI
One chat room across every CafeSynk-powered cafe worldwide.
Cross-cafe global chat
Daily, weekly, monthly PDF reports of revenue, top items, churn signals.
Reports + analytics

Questions

Is CafeSynk available for UK gaming cafes?

Yes. CafeSynk works globally; UK cafes can sign up at cafesynk.com and start free on CafeSynk Biller.

Is CafeSynk priced in GBP for UK cafes?

Yes. Multi-currency billing with GBP and VAT-ready invoicing.

Does CafeSynk integrate with Stripe and UK open-banking?

Yes. Stripe is a first-class method. UK open-banking integrations on the paid plan.

Can I run CafeSynk on existing UK cafe PCs?

Yes. CafeSynk client is a Windows Electron app that runs on any GPU PC from the last 5 to 6 years.

Keep reading

CafeSynk Lite is free for Indian gaming cafes (terms and conditions apply) and CafeSynk Biller is free for everyone. CafeSynk Premium, the full platform, is ₹600 per PC per month in India and USD 6 per PC per month outside India. No setup fee.

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